PROPOSAL NAME:
Authorise Special Council to issue Directives for more efficient DAO administration
ORIGINAL PROPOSAL - Authorise Special Council to issue Directives for more efficient DAO administration.
Link to original proposal - AIP-266: Authorise Special Council to issue Directives for more efficient DAO operation
REASON FOR RETURN
The original AIP specified a period of 24 months and feedback on voting was that the proposal is an excellent idea that would meaningfully improve the administrative functioning of the DAO and unclog the AIP process from administrative AIPs, but that the 24 month period should be reduced to 6 months.
RESUBMISSION UPDATES:
The 24 month period has been reduced to 6 months as per feedback on voting and benefit to Apecoin ecosystem has been added as per subsequent AIP requiring the additional heading. Overall Cost has also been reduced.
PROPOSAL CATEGORY :
Process
ABSTRACT:
The proposal seeks to formalise a process for Special Council to give Directives to make DAO administration more efficient and to enable Special Council to immediately implement improvements to administrative functions of the DAO by Special Council themselves or on receipt of a request from any member or administrative worker of the DAO.
AUTHOR DESCRIPTION
The proposal is drafted by @ApeforLife, Member of ApecoinDao, who is an Attorney by Profession, with experience as a Director, Executor and Trustee and Previous Nominee for Apecoin Special Council in the 2023 election cycle and current level 3 member (Regular) of ApecoinDAO.
MOTIVATION
The DAO suffers from an extreme inability to speedily and thus also effectively consider and make the most simple of administrative decisions and implement them immediately, thus leading to mulitple individual AIP’s being created to address administrative improvement suggestions. Muliple individual AIP’s to address simple adminstrative efficiency improvements, as and when they are identified is both inefficient and unnecessary if a more efficient procedure is put in place.
There is, for example, currently no fixed procedure in place to simply request that additional website links to the other Apecoin ecosystem pages be added to the Apecoin twitter page or to the Discourse page. A proposed AIP is even being discussed currently in Discourse to request a tab for ‘Treasury’ with an updated counter to be added to the website. There is no reason why the AIP process should be utilised over and over again for the most simple of administrative requests and implementations thereof, such as the examples listed above, in fact using the AIP process for it, causes additional congestion in the AIP process and delays consideration of other important AIP’s, that require funding, that have to make use of the AIP process.
Also it is completely inefficient to go through an AIP process of weeks for something that should not require the AIP process, but is merely an administrative improvement and could and should be implemented in less than a week in some cases and would be so implemented in any other administrative environment.
RATIONALE
Adding a procedure for members of the DAO and administrative workers of the DAO to make administrative efficiency suggestions, including related to the Apecoin ecosystem website/s, social media, forum, future discord or otherwise to improve DAO functioning and where no funding is required for the implementation thereof or where it would fall under the discretionary spending of Special Council for the proper functioning of the DAO.
Upon approval of such suggestion/s by Special Council, to then promptly implement same, upon publishing a ‘Directive’ on Discourse.
Also to enable Special Council to implement administrative improvements itself, by publishing such improvements as ‘Directives’ on Discourse.This will also improve transparency as the DAO will be made aware of administrative decisions taken by Special Council, whereas currently they may not have been made aware of certain administrative decisions that have already been made by Special Council or only became aware thereof much later, as there was no formal publication thereof to the members of the DAO.
The above will be considerably more efficient and speedy and futher remove unnecessary administrative related AIPs from the AIP process and immediately enable Special Council to issue and publish ‘Directives’ so as to improve the functioning of the DAO on a much quicker basis. It will also improve transparency in the decisions that Special Council makes.
BENEFIT TO APECOIN ECOSYSTEM
The proposal will benefit the ApecoinDAO as already fully explained above and so also benefit the Apecoin ecosystem as a whole, as the ecosystem will benefit from Directives that can declog the AIP process from administrative related AIPs and that further enables the ApecoinDAO to operate more efficiently.
SPECIFICATIONS
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The person in charge of amendments of the Discourse website page or relevant administrator shall add additional headings called ‘EIS’ and ‘Directives’ on the Main Menu of the Discourse webpage.
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Members of the DAO, including DAO administrative workers, may send an administrative Efficiency Improvement Suggestion (EIS), hereinafter referred to as an EIS, which may also include improvements to the Apecoin websites, Discourse, social media, future Discord or otherwise that fall within the ApecoinDao or Apecoin Foundation administrator’s operational control or purview and where no funding is requested for implementation thereof or where the funding would fall under the discretionary spending of Special Council for administrative purposes for the proper functioning of the DAO. Such suggestion shall be sent on Discourse to a Facilitator of the DAO. The Facilitator of the DAO who receives it, shall within 2 business days of receipt thereof forward the EIS to all the members of the Special Council for their consideration and publish the EIS under the new ‘EIS’ heading on the Main menu of the Discourse website page that was created as per 1 above.
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Special Council shall on receipt of such request consider same and approve it, or amend it and approve it, or reject it, within no more than 12 business days.
3.1 If the suggestion is approved by Special Council or amended and approved by Special Council, it shall become a Directive and if not subject to a proviso, shall be implemented in the ApecoinDao upon publication thereof in Discourse by the DAO Facilitators. Publication shall take place by posting the Directive and the reason therefor under a new heading to be created, ‘Directives’, in the main menu of Discourse. Publication shall take place no later than two business days after Special Council forwarded the Directive to a DAO Facilitator and the relevant DAO Facilitator shall also inform the person or persons who had forwarded the EIS to a Facilitator of the DAO of the approval or amended approval and close the post in respect of the particular EIS post on the Discourse page and leave a comment that the post has closed and the EIS was ‘Approved or Amended and Approved as per Directive nr._’ and provide the appropriate number of the Directive that was issued. If any proviso or provisos apply to a Directive, such as Foundation Approval or otherwise, it shall be stated as such in the Directive and in the message referred to above and the provisions of point 17 will further apply thereto.
3.2 If the EIS is rejected by Special Council they shall inform a Facilitator of the DAO of the rejection and the reason for rejection, who in return shall within 2 business days thereafter inform the person or persons who had forwarded the EIS to a Facilitator of the DAO of the rejection and the reason for rejection and close the EIS on the Discourse website page and add the reason for rejection in a comment under the particular EIS post by using the precise wording received from Special Council for the rejection.
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Any EIS rejected by Special Council may still be submitted thereafter through the AIP process with all the requirements of a normal AIP.
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Special Council may on its own implement any EIS by forwarding a Directive for publication by a Facilitator of the DAO, in respect of any improvement that Special Council has identified and wishes to implement for the improved functioning of the DAO, which may also include improvements to the Apecoin websites, Discourse, social media, future Discord or otherwise that fall within the ApecoinDao or Apecoin Foundation administrator’s operational control or purview and where no funding is required for the implementation thereof or where the funding would fall under the discretionary spending of Special Council for administrative purposes for the functioning of the DAO. A Facilitator of the DAO shall publish the Directive, within 2 business days on the Discourse website page under the heading of ‘Directives’ that is to be added, as per point 1, to the Main Menu of the forum.apecoin.com website page, together with Special Council’s reason or reasons for the Directive. If any proviso or provisos apply to the Directive, such as Foundation Approval or otherwise, it shall be stated as such in the Directive and the provisions of point 17 will further apply thereto.
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Special Council shall provide a reason or reasons for a Directive when it forwards it to a DAO Facilitator for publishing. Reasons provided can be limited to short statements, such as for example - This Directive was issued as it will improve transparency to add a treasury tab and treasury spending information to the Apecoin.com website and it will be a more efficient way for DAO members to obtain the information than existed before the issue of this Directive - or as further example - This Directive was issued as it will provide a better user experience for new visitors of the DAO’s Twitter page by adding links to our Discourse page and will be a more efficient way for new users to find more information relating to the DAO, than existed before the issuing of this Directive.
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Special Council shall upon publishing of a Directive or if a proviso applies thereto, upon approval of implementation thereof as per point 17, instruct the Foundation administrators or any other relevant Working group or person with an administrative position in the DAO and in a position to do so, to implement the Directive, if implementation is required.
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Any EIS implemented by way of a Directive of Special Council, as set out above, can be recalled or amended by an approved AIP.
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In the case of a conflict between any Directive issued and an approved AIP, the provisions of the AIP shall prevail.
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A new Directive can recall or amend a previous Directive or Directives and in the case of a conflict between Directives the most recent Directive shall prevail.
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No formalities shall apply in the drafting of an EIS and it can be marked - EIS - as subject and an Efficiency Improvement Suggestion shall be set out in the message that is sent to a DAO Facilitator.
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A ‘business day’ is defined as a day excluding Saturday and Sunday. The day on which any document referred to above is received by the relevant person or persons referred to, shall be counted as the start of the first day, unless it falls on a Saturday or Sunday, in which case the First day shall only start on Monday.
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Directives shall be numbered consecutively by a Facilitator or Facilitators of the DAO and the number of the Directive shall be listed on publication thereof.
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Any reference to Discourse refers to the forum website page forum.apecoin.com and vice versa.
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Once any proviso on a Directive has been fulfilled or cannot be fulfilled, Special Council shall inform a Facilitator thereof who shall post a message under a fulfilled Directive as follows - ‘This Directive has received final approval for implementation and is now in operation’. If the proviso leads to the Directive being amended or not being implemented, it shall be stated as such and in the case of an amended directive it shall be published accordingly on Discourse under the relevant Directive with a confirmation that - ‘The Amended Directive as listed above has received approval for implementation and is now in operation’. In the case of a Directive where the proviso was not met, the following words shall be published under the Directive - ‘This Directive did not meet the criteria of the proviso it was subject to and this Directive will thus not be implemented in the DAO’.
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The position of Drafter is further hereby created and @ApeForLife will serve in this position for a period of 6 months.
16.1) Duties of the Drafter:
To liaise with Special Council when Special Council requires the Drafter to formally draft the reasons of rejection or approval and Directives as per their instructions. The Drafter will then prepare and forward the relevant draft to Special Council within 2 business days after receiving instructions from them. Special Counsel can request amendments or edits to be done by the drafter thereafter, until they are satisfied that the relevant document is satisfactory to them and accurately reflects the decision or desired Directive of Special Council. It will not be necessary for all the members of Special Council to instruct the drafter and one or more of the members of Special Council can do so on behalf of Special Council and the Drafter shall in such case liaise only with the relevant Special Council member or members and supply that particular Special Council member or members with the relevant drafts. Special Council and The Drafter should attempt to complete the process in this paragraph in no more than 4 days. Special Council should instruct the Drafter within 7 days from receiving the EIS of their instructions, so as to ensure that the relevant document is ready for publication by the expiry of the 12 day period set out in paragraph 3 above.
16.2) Qualifications of the Drafter
@ApeForLife holds the legal degrees of B. Juris and LL.B (c. laude) and has more than 20 years of legal drafting experience as an attorney. A successor to the position, if any, should preferably hold legal degrees and have experience in legal drafting or otherwise have verifiable drafting experience.
16.3) Special Council to decide after 3 months if they wish to put the drafting position up for election prior to expiry of the term and on such terms and conditions as they may decide upon then or whether it be transferred to the working groups or otherwise dealt with at that stage and Special Council can issue a Directive accordingly.
STEPS TO IMPLEMENT
The Apecoin DAO administrators or other administrative worker of the DAO or Apecoin Foundation administrators, with ability to amend the Discourse website page at forum.apecoin.com is instructed to add separate ‘EIS’ and ‘Directives’ tabs to the forum website page of the DAO at forum.apecoin.com which will fall in the main menu under ‘Categories’ and under which proposed EIS from members of the DAO and/or administrative workers of the DAO will be published and listed and the Directives of Special Council will be published and listed respectively. The DAO is to Implement the procedure as set out in point 1 to 16 above and subject to the conditions contained therein.
TIMELINE
This AIP can reasonably be implemented within 2 weeks of the AIP being approved by the DAO.
OVERALL COST
12000 Apecoin as follows - 2000 Apecoin per month for 6 months as compensation for the new drafting position, as more fully set out and described in paragraph 16 of Specifications above, with the Drafter, as described in paragraph 16 of Specifications above, as the grant recipient.
